Evacuations

How to start a Fire Evacuation
1. There are multiple ways to start an evacuation depending on the software module you are working in. In the Visitor module, you have three easily accessible buttons. In the Contractor module, you have two always visible buttons. Alternatively, you can also start an evacuation from the SGW5D Evacuation application.
2. In the Visitor module, you have a choice of the three buttons to start an evacuation. First is a flame icon in the top right corner of the portal. The second is on the dashboard, and there is one at the bottom of the left-hand navigation panel. All of these are represented by the red flame symbol.
3. In Contractor module, the buttons to initiate an evacuation are located in the top right corner of the screen, and the bottom left of the navigation panel. These are represented by the red flame symbol.
4. The SGW5D Evacuation application will ask if you would like to start an evacuation on opening the application.
5. When an evacuation has been started on the account, no matter which module or application it is started from, you will be able to access the evacuation list by pressing any of the red flame symbols.
6. It is important to check the current time of the evacuation. This is indicated by a running timer on the portal and the application. If a previous evacuation is still running from a previous event, then all site visitors from the initial event will be listed generating an incorrect register. If a previous evacuation is still running, press the ‘Stop’ button in the top right corner, and restart the evacuation.
Using the generated Evacuation Lists
1. If using the Evacuation application, you can start ticking people’s names off by clicking on their name. You can have multiple users using the application at the same time, with only a few seconds’ delay. Multiple application users ticking off individuals simultaneously speeds up the process for accounting for all on site personnel. Use of the application automatically updates the portal, so you will not need to do it later. You will need Wi-Fi or 5G/4G for the application to work.
2. Should you wish to use a paper evacuation list you can print off the entire evacuation list or print off individual sections at the click of a button.
Printing Evacuation lists
1. To print a complete list, there is a large printer symbol in the top right corner of the portal. It will confirm which printer you want to print to use.
2. There are two ways of printing specific sections within the evacuation list (e.g. just visitors, contractors or departments). The first method uses the quick buttons along the top of the evacuation page.
3. The second option is to navigate to the section that you wish to print off, and to click the print button in the top right corner.
4. There is a ‘notes’ section that can be populated, just below the time and the people counter. This can be used to add any comments or observations that you might want to follow up on later. Any notes must be added before clicking the ‘Stop’ button to end the current evacuation. You will not be able to add notes once an event has ended.
5. If you have printed off evacuation lists during an event, you should use the portal to add notes taken once it is safe to return. To start filling in the register, click the check boxes next to an individual’s name and it will tick it. The ending of an event generates a report for the evacuation.
6. When you are finished and the evacuation is over, make sure you press the ‘Stop’ button in the top right corner of the portal page. On the application, to stop the evacuation list, use the ‘tick’ button in the top right of the phone screen. In the application when you press the tick, it will ask you if you’d like to add any notes. This is the same when you are logged into the portal.
Reporting
1. When the current evacuation is stopped, either in the application, or portal, it will generate a report which is presented once generated.
2. You can access the fire evacuation reports by using the left-hand navigation panel and heading down to ‘Reports’. The report will only be available from the Visitor module. From opening the Reports dropdown, you will be presented with several reports including ‘Evacuation Registers’. It is here that you will be able to access any of the reports from your past evacuations.
3. The report will give you full details of what has been put into the report such as any notes, how many people you marked or missed and how long it lasted for.
4. Like all our reports, you can download them by clicking ‘Download’ in the top right. This will download a CSV file.

Evacuations

The ability to create an evacuation list is a core feature in both the Contractor and Visitor modules of the 5D Software. This guide will demonstrate how to create an evacuation list, access an evacuation list, and other key features and details.